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Publications Specialist

Toronto, Ontario

Publications Specialist

Aversan Inc. (www.aversan.comis a reputable Engineering Company that provides expertise in Systems Integration and Software Testing for industries including Digital Health, Medical Devices, IT and Aerospace. We are currently seeking a qualified Publications Specialist to work on leading-edge technology products. The successful candidate for this full-time position will be a part of a highly motivated and highly technical work environment that feeds off the collective energy of a team-oriented workplace.
Location: Toronto, ON
Schedule: HYBRID (twice a week in office)

To provide fast and efficient document publication services to all departments, with the prime objective of converting draft text and graphics content into high quality customer deliverables as per the company standard.

To act as Data Records Administrator, in support of technical document and drawing archival, as well as administration of technical document, drawing and SW archives: electronic, on-site, and off-site.

Publications Specialist
  • Formatting, editing, and publishing technical documents as per company format standards, in support of project deadlines.
  • Ensuring proper document revision control following Engineering Change Control processes
  • Aiding staff as required on the following topics:
    • Desktop publishing tools
    • Document creation and update processes
    • Company archive access
  • Converting legacy document data in various formats (e.g. WordPerfect, DOORS,) into current company standard formats (e.g. Word, Visio, Adobe Acrobat)

Data Records Administrator
  • Verifying, validating, and controlling all soft copies of current drawings.
  • Working with IT for traceability of Library archives and Workflows.
  • Controlling, updating, and maintaining the Data Records databases for all released drawings, including the off-site Archives at Iron Mountain.
  • Controlling released software when issued on physical media: magnetic media (e.g., diskettes, tape, hard drive, cd etc.) and programmable devices (e.g., EPROM, PAL, FPGA etc.).
  • Logging and filing HW ECNs and verify attachments are present.
  • Providing copies (hard or soft copy) of Data Record archived items as required.
  • Providing weekly management reports and dashboards on Data Records metrics

Basic Qualifications
  • High school diploma or equivalent
  • English: written and verbal.
  • Advanced computer literacy – MS Office (Excel, Word, PowerPoint, Visio etc.), Nitro
  • Ability to complete tasks given short deadlines.
  • Handle competing priorities from multiple projects.
  • Maintain quality of work under pressure
  • Ability to work with minimal supervision and co-ordinate with all team members.
  • Accurate and efficient administration skills and attention to details

  • Experience editing and formatting documents; technical documents preferred.
  • Familiarity with Client Engineering tools, e.g. ClearQuest, Shared Palma, DOORS
  • 2 years’ experience with documentation control in a project or department
  • Advanced skills in document and file management/control tools, e.g. LiveLink, SharePoint, Artifactory

About The Client
We have access to innovative technologies from across five key industrial sectors:  transport, aerospace, space, defense, and security. We draw on these capabilities to ensure the safety, efficiency, and best performance of your transport networks. When you choose us, you will choose a partner with extensive expertise in managing complex projects across different domains worldwide – and the dedication to make sure you succeed. 

Aversan recruits top professional talent in the industry, providing quality software, hardware and systems engineering solutions for a variety of industries and applications. Upon reviewing each candidate's information, Aversan will only contact eligible individuals for the above-mentioned positions.

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