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Assistant Project Manager

Ottawa, ON

Responsibilities

 
  • Liaise with key stakeholders to develop robust optimized bid /project schedule and update in accordance with appropriate review cycle;
  • Highlight areas of schedule and cost concern and identify potential actions for improving performance;
  • provide expert guidance for scheduling tools and techniques;
  • Monitor project milestone status and advise the Project Manager of project tasks or event issues that might impact on key milestones;
  • Ensure data transfer, data coordination between various program management software systems to ensure capture of accurate performance data;
  • Reconcile performance data generated from the systems with real project performance through communication with members of the project team;
  • Prepare and maintain Contract/Task Change proposals (CCP/TCP) and other relevant information;
  • Integrate scope variations via CCP/TCPs into existing project schedules including analysis of any impact to the existing program;
  • Regularly report to the Project team on progress and project performance;
  • Carry out analysis of project schedule and cost performance;
  • Assist the PM in resource levelling and other appropriate suitable techniques to identify suitable project execution strategies to reduce execution costs and improve schedule performance;
  • Assist with planning functions including project structure with relevant documentation; and maintain and update cost status of work packages;
  • Support Project Managers in the assessment of the project performance;
  • Assist Project Manager with managing project resources
  • Support the PM to control and manage requirements, establish project baseline, project structure (WBS, OBS, RAM), and work package descriptions;
  • Track actual and projected project costs, budgets and variances;
  • Prepare monthly reports and financial reports;
  • Schedule and attend identified meetings, prepare agendas, minutes, and track action items;
  • Support project activities such as risk management, change management, action items, project closure, lessons learned, estimations of labour and non-labour resources;
 

Basic Qualifications

 
  • A Bachelor’s Degree in Business, Finance/Accounting, Project Management, or Engineering or equivalent;
  • Competent user of Primavera, with knowledge of other scheduling tools (ie MS Project, etc);
  • A minimum of 5+ years of experience scheduling projects;
  • Project planning knowledge essential;
  • Demonstrated analytical skills;
  • Prior experience in engineering industry is desirable;
  • A high level of computing skills particularly with MS Office;
  • Ability to prepare and present reports to a range of audiences;
  • Strong interpersonal skills including the ability to promote cooperation at all levels;
  • Excellent verbal and written communication skills.

 

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