Bilingual Administrative Assistant

Aversan Inc. (www.aversan.com) is a trusted multi-service engineering and electronics manufacturing company. Aversan delivers leading-edge and reliable safety-critical electronics and software systems to the aerospace, defence, and space industries.

We are currently seeking a qualified Bilingual Administrative Assistant. The role involves providing high-level administrative support, including scheduling, travel arrangements, and office coordination, while also supporting HR and Finance with tasks such as timesheet tracking, invoice processing, and vendor management.

Location: St. Laurent, QC
Job Type: On-site
 

Responsibilities

• Manage all aspects of complex scheduling and planning requirements, including travel arrangements, both domestic and international;
• Coordinate and plan meetings, including audiovisual and conference arrangements;
• Prepare and process applicable expense reports and invoices;
• Create and edit presentations, spreadsheets, and organizational charts;
• Greet visitors and ensure compliance with security regulations;
• Answer and redirect phone calls as needed;
• Provide general information in person or by phone;
• Process and follow up on various mailings and courier deliveries;
• Oversee business meal orders, receive them, and handle set-up;
• Orders and receives office supplies, and ensures inventory is maintained;
• Actively participates in organizing local activities (events offered by the social committee, United Way, the HSE committee, etc.);
• Support the Human Resources department with timesheet tracking and accounting and other related tasks;
• Support the Finance department with vendor management, invoice processing, coding in the SAP ERP system, and any related tasks.

 

Basic Qualifications

• High school diploma in office automation or equivalent experience;
• 3-5 years of administrative support experience;
• Bilingual (spoken and written in French and English);
• Experience exercising discretion and confidentiality with sensitive company information;
• Excellent organizational skills with the ability to think proactively and prioritize work;
• Advanced MS Office skills, including Outlook, Word, Excel, and PowerPoint;
• Experience using Concur for business travel management;
• Experience in an international business environment and/or with complex matrices;
• Knowledge of the SAP ERP system;
• Basic accounting knowledge.